Project Management-as-a-Service

What are the challenges our clients face when managing complex projects internally?

When managing complex internal projects, companies often encounter several challenges:

• Hierarchical challenges: A major pain point arises when business owners outrank project teams, leading to a communication gap. Staff may hesitate to speak up or challenge decisions due to the authority difference, resulting in unaddressed issues and stifled innovation within projects.
• Resource constraints: Internal projects typically compete for resources with core business operations, which can lead to shortages in manpower, budget, or attention.
• Prioritization issues: Internal projects often get lower priority compared to customer-facing initiatives or those with direct revenue impact, which can delay progress and reduce engagement.
• Change resistance: Employees may resist changes brought about by internal projects, especially if they alter familiar routines or threaten job security.
• Accountability: When everyone is responsible for project success, sometimes no one takes full ownership, leading to a lack of accountability and missed deadlines.
• Cross-departmental coordination: Projects that span multiple departments can face challenges with alignment and collaboration due to differing goals or cultures.
• Measurement of success: Defining and measuring the success of internal projects can be ambiguous, especially if they aim to improve intangible assets like employee satisfaction or company culture.
  

What do our services include but are not limited to?

Our typical service package includes:

• Project needs assessment: Conduct a detailed analysis of your project requirements, goals, and constraints to determine the most suitable project management approach.
• Tailored project planning: Develop a customized project plan that aligns with your business objectives, including defining project scope, deliverables, timelines, and key milestones.
• Resource allocation and optimization: Efficiently allocating project resources, such as personnel, equipment, and budget, while optimizing their utilization to maximize productivity.
• Risk management strategies: Identifying potential project risks and formulating comprehensive risk management strategies to mitigate and address them proactively.
• Project execution oversight: Providing expert oversight during project execution, ensuring adherence to the project plan, monitoring progress, and resolving issues promptly.
• Quality assurance and control: Implementing robust quality assurance measures to uphold high standards throughout the project lifecycle, including regular quality checks and compliance verification.
• Communication and collaboration facilitation: Facilitating effective communication and collaboration among project stakeholders, both internal and external, to foster transparency, alignment, and timely decision-making.
• Performance monitoring and reporting: Establishing mechanisms to monitor project performance, track key performance indicators (KPIs), and generate comprehensive progress reports for informed decision-making.
• Continuous improvement initiatives: Encouraging a culture of continuous improvement by conducting post-project evaluations, capturing lessons learned, and implementing feedback to enhance future project outcomes.
• Access to expert project management consultants: Leveraging a pool of experienced project management consultants who provide customized guidance, advisory support, and strategic insights based on your SME's specific needs.
   

What we will deliver?

In assisting a company with project management, our deliverables include, but are not limited to:

• Project plan: We provide a detailed project plan outlining the scope, schedule, resources, budget, risk management strategies, and communication plan to guide the project from initiation to closure.
• Weekly update reports: Regular weekly reports are generated to keep stakeholders informed about the current status of the project, including progress on tasks, milestones reached, budget status, and any issues or risks identified.
• Risk management documentation: A dynamic risk management document is maintained to track potential risks, their impact, and mitigation strategies, ensuring that risks are managed proactively throughout the project.
• Budget tracking sheets: Financial documents are kept up-to-date, tracking expenditures against the budget and forecasting future costs to manage the project's financial health.
• Change management logs: Any changes to the project scope, schedule, or resources are documented, along with their implications, in a change management log to ensure controlled and transparent handling of alterations.
• Project closure document: Upon project completion, a closure document is provided summarizing the project performance, any outstanding items, and confirmation of deliverable acceptance.